Breadcrumb

Student Code of Conduct

Image of the College Seal by the Main Building.

Table of Contents
Introduction to the Student Code of Conduct
1. General Information 2. Definitions
3. RIGHTS: Student Rights & Privacy 4. RULES: Student Code of Conduct Policies
5. RULES: Residence Life Rules 6. PROCESS: Student Conduct Process
7. PROCESS: Levels of Violations and Sanctioning  

Student Code of Conduct

In conjunction with its mission, Louisburg College has formulated this Student Code of Conduct. Louisburg College believes that its role is to offer educational opportunities in a positive atmosphere, with such opportunities to include the personal growth and development of students. Therefore, our community promotes the development of responsible social attitudes. Louisburg College students are expected to become familiar with and adhere to the College and Residence Hall standards for student conduct. Students are responsible for their actions, and those who violate the Student Code of Conduct will be subject to the student conduct process. Membership in the Louisburg College community is a privilege that should be respected.

Students accepting the offer of admission to Louisburg College assume the obligation of conducting themselves in a manner compatible with the College as an educational institution and agree to abide by all published policies governing the student body and all laws of the State of North Carolina. Minimal policies are necessary to ensure respect for basic individual rights and the welfare of the community. Louisburg College acknowledges and respects the rights of each student. The College is not a sanctuary from the law and violations of local, state, and federal law committed at Louisburg College will result in student conduct action by the College as well as action by law enforcement agencies.

The statements set forth in the Student Code of Conduct are for informational purposes only and should not be construed as the basis of a contract between a student and this institution. Although every effort has been made to ensure accuracy of the material stated herein, Louisburg College reserves the right to change, without actual notice to individual students, any provision listed in the Student Code of Conduct including but not limited to academic requirements for graduation related to student conduct. Every effort will be made to keep students advised of such changes. Ultimately, the responsibility for knowing the information presented in the Student Code of Conduct rests with the student.

BACK TO SECTION | BACK TO TOP

 

Louisburg College Conduct Code

As members of the Louisburg College community we commit ourselves to act with integrity, responsibility and honor in all areas of campus life. We will aim for excellence inside and outside the classroom. We will treat each other with respect and compassion, which is essential to our development and success. We will embrace the diversity that the College offers and seek to learn from it. We will act responsibly and take accountability for our actions to ensure our personal welfare and that of others. We will respect college property and the property of others. Through our positive contributions and support for Louisburg College, we will work to leave the College in a better condition than when we arrived. By virtue of our enrollment in Louisburg College, we accept responsibility to uphold the Conduct and Honor Codes and all College policies.

From this, all students are expected to:

  • Act with integrity and honor
  • Act responsibly and take accountability for our actions
  • Aim for excellence inside and outside the classroom.
  • Treat each other with respect and compassion
  • Embrace diversity

Scope of the Disciplinary Process

The Student Code of Conduct may also be applied to conduct online, via email, or other electronic media. Students should be aware that online postings such as blogs, web postings, chats, and social networking sites are in the public sphere and may not be private. These postings may subject a student to allegations of misconduct.

  1. The College disciplinary process is educational and designed to address Student behavior; therefore, the College will address any violations of the Student Code of Conduct independently of any criminal or civil court process.
  2. Each Student is required to abide by the Student Code of Conduct. The College may apply the Student Code of Conduct to students whose conduct may have an adverse impact on the health, safety, or welfare of people, property, the Louisburg Community, or the pursuits of its objectives, regardless of where such conduct occurs (i.e., on College controlled property, at College-sponsored events, or off-campus.)

Any questions about how to interpret or apply the Student Code of Conduct should be directed to the Office of Student Life.

BACK TO SECTION | BACK TO TOP

 

Notice to Parents/Guardians or Third Parties

  1. Students are adults, capable of making their own decisions, as well as accepting the consequences for those decisions. Except in limited circumstances, it is the Student who notifies their parents/guardians or self-selected third parties about being involved in a conduct process.
  2. Conversations are between the College and its students. If a Student decides to include a concerned third party, like parents, in the conduct process, the College’s staff will be responsive to the inquiry, the extent permitted by Family Education Rights and Privacy Act (FERPA) (http://www2.ed.gov/policy/gen/guid/fpco/ferpa/index.html). Except as noted here, the Student must submit a release to share information form (http://59vx.chinakfbdf.com/_resources/_pdf-files/FERPA_Form_3-24-20.pdf) in order for the College to engage with the third party. Students must ultimately and forthrightly participate in the process, and the third party cannot serve as a proxy for the Student in the process.
  3. If a Student is found responsible for an alcohol and/or drug violation, parents/legal guardians of dependent students under 21 may be notified. The College may waive parental notification in exceptional circumstances if a Student makes a bona fide showing that such notification will create significant hardship, such as potential violence or financial abandonment that may result in withdrawal from the College. All requests for parental notification waivers must be submitted in writing to the Dean of Students. The parents or legal guardians of Students under the age of 21 who are financially independent of their parents will not be notified.
  4. The College reserves the right to notify a family member or designated third party without a student’s prior consent in health or safety emergencies. Additionally, the Dean of Students or designee may involve a family member or designated third party of a Student who is in jeopardy of being separated from the College when, in their judgement, such involvement will aid the Student in the pursuit of their educational goals.
  5. In cases involving reported acts of violence against a person(s), the reported party(ies) will be notified of the initiation of a conduct process, any restrictions imposed, outcomes, and the opportunity of appeal (if applicable), subject to applicable Student Code of Conduct provisions and governing law.
  6. The Dean of Students or designee reserves the right to issue an appropriate notification to Reporting Parties and/or persons impacted by the incident(s) when there is theft or damage to property, when a no-contact directive has been issued, and/or when restitution has been imposed.

BACK TO SECTION | BACK TO TOP

 

Distribution of the Student Code of Conduct

Students are provided a copy of the Student Code of Conduct annually in the form of a link on the College’s website. Students are responsible for reviewing and abiding by the provisions of the Student Code of Conduct.

BACK TO SECTION | BACK TO TOP

 

Additions and Amendments

Louisburg College reserves the right to revise or correct the Student Code of Conduct as needed. The most updated edition can be found on the Dean of Students’ website. Those revisions and corrections shared supersede all earlier versions.

  1. These College expectations are set forth in writing to give students general notice and examples of prohibited conduct. The descriptions should be read broadly and are not intended to define expectations or misconduct in exhaustive terms.
  2. The Dean of Students, or designee, will develop procedures for administration and/or conduct proceedings that are consistent with provisions of the Student Code of Conduct. Material deviation from these procedures will only be made as necessary and will include reasonable advance notice to the parties involved, either by online posting and/or other written communication.
  3. The College reserves the right to amend any provision to the Student Code of Conduct at any time. The College will publish such amendments in relevant campus publications and websites.
  4. The Dean of Students or designee may vary procedures with notice upon determining that a law or regulation requires policy or procedural alterations not reflected in the Student Code of Conduct.
  5. The Dean of Students or designee may make minor modifications to procedures that do not materially affect the integrity of the process.

BACK TO SECTION | BACK TO TOP

 

Definitions

Listed below are some definitions to common words and phrases found in the Student Code of Conduct and the Student Conduct Process:

  1. Appellate Board - any person or persons authorized to consider an appeal
  2. Accused Student – a Student that has allegedly violated the Student Code of Conduct. Also referred to as the “Respondent.”
  3. Advisor – Any person chosen by a Respondent or Complainant to assist them throughout the Student Conduct Process. The Advisor may be present to advise the Respondent or the Complainant but cannot speak for the Student, present the Student’s case, serve as a Witness, or otherwise participate directly in any meeting or Hearing. One exception includes a Title IX Case where advisors can speak on behalf of the Student.
  4. Business Days – Any weekday Monday through Friday during which Louisburg College is in operation. Business Days do not include College holidays and closures.
  5. College – Louisburg College
  6. College Official/Employee – all persons employed by the College or employed by an authorized College vendor (i.e. Foodservice staff).
  7. College Community – all persons (Faculty, Staff, Students, Administrators) and the surrounding town and residents.
  8. College Premises – all land, buildings, facilities and property owned or controlled by the College, including property not owned by the College but where an official College event is occurring.
  9. Complainant – an individual who has experienced an alleged violation of the Student Code of Conduct. The Complainant is the person who files a report or on whose behalf a report is filed.
  10. Conduct Body – any person(s) authorized by this document or the Dean of Students to determine whether a student has violated the Student Code of Conduct and to recommend or assign sanctions. (i.e. trained administrators, College Conduct Board).
  11. Conduct Officer – A person trained in the Conduct Process whose duties include the administration of Informational Meetings. Conduct Officers include the Dean of Students and other College Officials designated and approved by the Dean of Students (e.g., Community Hall Directors, Director of Student Engagement, etc.). Conduct Officers do not conduct formal hearings unless they have been approved by the Dean of Students.
  12. Conduct Process – The means outlined in the Student Code of Conduct to resolve alleged violations.
  13. Conduct Status – a status assigned to a student found responsible for violating a
  14. Consent – words or actions that show an active knowing and voluntary agreement to engage in mutually agreed-upon sexual activity. Consent cannot be gained by force, by ignoring or acting without regard to the objectives of another, or by taking advantage of the incapacitation of another, where the student knows or reasonably should have known of such incapacity. Use of alcohol or drugs may impair an individual’s capacity to freely consent and may render an individual incapable of giving consent. Consent may not be implied by silence or any other absence of active resistance. Prior consent does not imply consent to future sexual acts, nor does consent to one type of sexual act imply consent to another type of sexual act.

Yes means Yes. This means that affirmative consent should be given before any sexual activity occurs. It does not matter if or what kind of sexual behavior has occurred at an earlier point in time. Consent to sexual activity may be withdrawn at any time, as long as the withdrawal of consent is communicated clearly. Upon clear communication of withdrawal, all sexual activity must cease.

Consent may not be given by the following persons:

  1. Individuals who are mentally incapacitated at the time of the sexual contact in a manner that prevents him or her from understanding the nature or consequences of the sexual act involved;
  2. Individuals who are unconscious or otherwise physically helpless;
  3. Minors.

Incapacitation is defined as the physical and/or mental inability to make informed, rational judgements that inhibits an individual’s ability to give consent. Incapacitation may be caused by a permanent or temporary physical or mental impairment. Incapacitation may also result from the consumption of alcohol or the use of drugs.

The use of alcohol or drugs may, but does not automatically affect a person’s ability to consent to sexual activity. The consumption of alcohol or drugs may create a mental incapacity if the nature and degree of the intoxication go beyond the stage of merely reduced inhibition and reach a point in which the complainant does not understand the nature and consequences of the sexual act. In such case, the person cannot consent.

A person violates the sexual misconduct policy if he or she has sexual contact with someone he or she knows or should know is mentally incapacitated or has reached the degree of intoxication that results in incapacitation. The test of whether an individual should know about another’s incapacitation is whether a reasonable, sober person would know about the incapacitation. A respondent cannot rebut a sexual misconduct charge merely by arguing that he or she was drunk or otherwise impaired and, as a result did not know that the other person was incapacitated.

An individual who is passed out or unconscious as a result of the consumption of alcohol or drugs is physically helpless and is unable to give consent.

NOTE: Immediate medical attention should be summoned for an individual found to be in this state.

  1. Assistant or Community Hall Director - full-time, live-in professional staff member responsible for assisting residential students in achieving success in all aspects of campus life and is responsible for the overall operation of the residence halls. The CHD has the initial responsibility for the maintenance of a respectful and safe learning community within the Residence Halls and across the campus.
  2. Educational Sanction – a required action issued as a result of being found responsible for violating a policy.
  3. Fact-Finding – The gathering of information related to a reported incident or complaint. Fact-Finding may be conducted by the Dean of Students or Designee(s), or by another on-campus fact-finding unit. Relevant information gathered during fact-finding is added to the case information.
  4. Faculty Member - any person employed by the College to conduct classroom or teaching activities or who is otherwise considered by the College to be a member of its faculty.
  5. FERPA – Per the Family Educational Rights and Privacy Act (FERPA), 20 USC 1232g, students have the right to privacy of their educational records. These records include but are not limited to, records maintained by the Office of Student Life. Only with a properly signed release are these records available to those other than the student, or as allowed by amendments to FERPA.
  6. Harassment – Behavior that is severe, pervasive, or persistent to a degree that a reasonable person similarly situated would be prevented from accessing an educational opportunity or benefit. This behavior includes but is not limited to, verbal abuse, threats, intimidation, and coercion. In addition, harassment may be conducted by a variety of mediums, including but not limited to, physical, verbal, graphic, written, or electronic.
  7. Hearing – A proceeding through which a Hearing Body determines whether a Student is responsible or not responsible for allegations of misconduct and imposes Sanctions when appropriate. A Hearing is conducted by a Hearing Officer or a Hearing Panel.
  8. Hearing Body – A Hearing Officer or Hearing Panel authorized by the Dean of Students to hear student conduct cases, decide if a violation of the Student Code of Conduct occurred, and impose sanctions as appropriate.
  9. Hearing Officer – Hearing Officers can play one of two roles in the hearing of a case:
    • The Dean of Student or a Designee may serve as a Hearing Officer and can hear a case, determine responsibility, and impose Sanctions, if appropriate.
    • With the Dean of Students’ permission, a Hearing Officer can convene a Hearing Panel and advise them throughout the Conduct Process on procedures, questioning, relevant information, policy, and regulations. The Hearing Officer reviews all information, Witnesses, and questions to advise the Hearing Panel on relevancy determinations. The Hearing Officer makes relevancy determinations, prior to the Hearing, on documents, exhibits, and allowable Witnesses. The Hearing Officer is present during Hearing Panel deliberations but does not render a decision on the case (Title IX cases are handled differently).
  10. Hearing Panel – Refers to a body of Students and/or University Officials trained to preside over Hearings conducted as part of the Conduct Process. A Hearing Panel may make relevancy determinations during Hearings, determines outcomes after Hearings about whether a Student has violated the Student Code of Conduct, and recommends or issues Sanctions if appropriate. Hearing Panels normally have 3 members.
  11. Informational Meeting – All Respondents (and Complainants when appropriate) are afforded the opportunity to attend a scheduled Informational Meeting with a Conduct Officer responsible for determining how a case will be resolved. An Informational Meeting is an opportunity to meet with a Conduct Officer who will explain the Respondent’s and Complainant's rights, the alleged violation(s), discuss resolution options (informal or formal), review the Respondent’s responsibilities, and provide an opportunity to review, after any required redaction, the information that was provided as the basis for the alleged policy violation(s). The Conduct Officer will also answer questions about the process and available options. The Informational Meeting provides an opportunity for the Respondent and Complainant to become more informed about the Conduct process. The Conduct Officer will provide a range of possible outcomes for the alleged violation, but that individual cannot ensure that a specific outcome will occur beyond Standard Sanctions, which are set by the Dean of Students.
  12. Level (1, 2, 3, or 4) – used as indicators on each Student Code of Conduct Policy to give a general idea of the severity associated with violating that policy and are used as a guidance tool in the student conduct Conduct Statuses and Educational Sanctions (see Determining Sanctions) each have a corresponding level. The conduct body may consider at what level they believe a violation occurred to help determine the appropriate conference outcomes.
  13. Notice of Alleged Violation (NAV) - Upon initiation of a Conduct Process, the Respondent(s) will receive a NAV letter with a set date and time for an Informational Meeting with a Conduct Officer.  The Notice of Alleged Violations outlines the rules that the Student is alleged to have violated, provides a summary of the facts of the case, makes the Student aware of their Student Rights, and allows for the selection of case resolution type.
  14. Notice of Fact-Finding (NFF) - Prior to hearing a case, Respondent(s), Complainant(s), and other involved parties may receive an NFF letter concerning a complaint or report and indicates a Conduct Officer is requesting a meeting to gather and/or clarify information about the complaint or report.
  15. Notice of Hearing (NOH) - Contains information regarding the Hearing date, time, and location, the alleged violations of the Student Code of Conduct, the basis of the alleged misconduct, a proposed range of sanctions, a notice that a more severe sanction could be set, and a notice to waive the Hearing and enter an Informal - Standard Resolution Process.
  16. Notice of Outcome (NOO) - The Conduct Officer will communicate the Hearing Body’s decision to the Respondent and the Complainant (if appropriate). The Notice of Outcome will be in writing and will include notification of appeal options if Sanctions were applied. The Respondent will be informed of any Sanctions, the date by which the requirements must be satisfied (if applicable), and the consequences of failure to satisfy the requirements.
  17. Preponderance of Evidence - The College’s burden of proof for any disciplinary proceeding is the preponderance of evidence, “Preponderance of Evidence” means that the information presented to the College, as a whole, supports the finding that it is more likely than not that the alleged violation occurred or did not occur. This standard shall be used in resolving all conduct cases.
  18. Relationship Violence (interpersonal) – Relationship Violence encompasses both dating and domestic violence.
    • Dating violence is violence or a threat of harm between people who have or have had a relationship of a romantic or intimate nature, not living together in the same household.
    • Domestic violence is violence or a threat of harm between family members of individuals living in the same household.
  19. Respondent – A Student who has been accused of an alleged violation of the Student Code of Conduct.
  20. Reporting Person - Any person who has reported another person’s alleged violation of the Student Code of Conduct. The Reporting Person is the person who files a report or on whose behalf a report is filed. The Reporting Person can also be the Complainant but not always.
  21. Sanction - A mandatory requirement established by the College, given to a Student who has accepted responsibility for, or whom a Hearing Body found responsible for a violation of the Student Code of Conduct.
  22. Standard Sanctions – A prescribed set of sanctions for common violations of the Student Code of Conduct.
  23. Student Conduct Record - When a Student is found responsible for a violation of the Student Code of Conduct, it will be recorded.  The record of these violations constitutes the Student Conduct Record. 
  24. Witness - A relevant Witness is a person with direct knowledge about or involvement in a reported incident or allegation. Relevant Witnesses may participate in person during the Conduct Process. Other Witnesses, including character Witnesses, may not participate in person during the Conduct Process but may submit statements.

BACK TO SECTION | BACK TO TOP

 

Student Rights and Privacy

1. Respondent Rights - Any Respondent will be afforded the following rights throughout the Student Conduct Process. Any Student may also be given the opportunity to waive specific rights, in writing, to expedite the resolution process if appropriate as determined by the Dean of Students or designee. Respondents have the right to:

  1. Participate individually in an Informational Meeting with a Conduct Officer to review the allegations, the Rule(s) allegedly violated, possible Sanctions, Respondent’s rights, to explain the Student Conduct Process, and available forms of resolution. Reasonable efforts will be made to hold this Informational Meeting at least five (5) Business Days before any scheduled Hearing.
  2. An opportunity to ask a staff member(s) questions regarding the Student Conduct Process, and have those questions answered to the extent that staff is permitted and able.
  3. Have an Advisor present during any meeting with the Dean of Students or designee.
  4. A Hearing to determine the responsibility for any alleged violations of the Student Code of Conduct.
  5. Written notification in Correspondence of any outcomes resulting from an alleged violation of the Student Code of Conduct.
  6. Decline to answer any questions or provide self-incriminating information to the Hearing Body at any point during the resolution process. Respondents (Accused Students) may also elect not to participate in a Hearing with the understanding that a decision, including any appropriate Sanctions, will be made in their absence using the information available at the time of the Hearing. 
  7. Provide and review appropriate information, including any potential Witnesses that could be used in the decision-making process, to the Dean of Students.
  8. All information must be provided to the Dean of Students or Designee by 5:00 p.m. at least five (5) Business Days before the scheduled Hearing. No new information, including potential Witnesses, will be accepted for consideration after this date without the express written permission of the Dean of Students or Designee.
  9. A Respondent and their Advisor, if any, have the right to inspect the case file at least five (5) Business Days before the scheduled Hearing.
  10. Have all information, including any potential Witnesses, that could be used in the decision-making process reviewed preliminarily for relevance by the Dean of Students or Designee prior to the Hearing. The determination of relevance will rest with the Dean of Students or Designee. When relevance decisions indicate a Witness is not relevant will be communicated directly with the Respondent, with rationale, in writing prior to the Hearing. Relevancy determinations regarding information directly related to the Complainant’s character or prior conduct will also be communicated directly with the Complainant in the same manner. Relevancy determinations may be reversed or modified through an appeal to the Dean of Students or Designee.
  11. Participate in a Hearing, including providing information, listening to Witnesses, and asking questions (through the Hearing Body) of Witnesses providing information during a Hearing.
  12. Have a decision made based on the Preponderance of Evidence standard.
  13. Request reasonable accommodations if disabled, and in accordance with applicable Laws. Students in need of reasonable accommodations at any point during the Student Conduct Process due to a disability should contact Accessibility Services who will advise the Dean of Students or designee.
  14. Request permission to participate via live video from another location, and/or participate in a manner that avoids direct contact with Complainant and/or Witnesses as long as such participation does not infringe on the Respondent’s right to question the Complainant or Witnesses during the Hearing or infringe on the College’s implementation of the Student Conduct Process (if not pre-determined).
  15. Have any College status remain unchanged pending a final outcome through the Student Conduct Process; except in cases involving a threat or serious potential threat to the health, safety, or welfare of the Louisburg College Community or College’s property.
  16. To select a Hearing Body (Hearing Officer or Hearing Panel). In cases involving Sexual Misconduct violations, the Hearing Body will be a Trained Administrative Hearing Panel.
  17. Provide a written impact statement to the Hearing Officer before the start of a Hearing to be considered if Sanctions are to be issued.
  18. Be notified of the final outcome(s) of the case.
  19. Appeal a decision of a Hearing Body, in writing and in accordance with the appeals process.
  20. Privacy of the student conduct record, except to the extent permitted or required by Law.
  21. Access and review all relevant Louisburg College policies and procedures related to the Student Code of Conduct.

BACK TO SECTION | BACK TO TOP

 

2. Complainant Rights - Any Complainant will be afforded the following rights throughout the Conduct Process. Complainants have the right to:

  1. Privacy of their student education records, except to the extent permitted or required by Law.
  2. Access and review all relevant Louisburg College policies and procedures related to the Student Code of Conduct.
  3. An opportunity to ask a staff member(s) questions regarding the Student Conduct Process, and have those questions answered to the extent that staff is permitted and able.
  4. Request reasonable accommodations if disabled, and in accordance with applicable Laws. Students in need of reasonable accommodations at any point during the Student Conduct Process due to a disability should contact Accessibility Services who will advise the Dean of Students or designee.
  5. Participate individually in an Informational Meeting with a Conduct Officer to review the allegations, the Rule(s) allegedly violated, possible Sanctions, Respondent’s rights, to explain the Student Conduct Process, and available forms of resolution. Reasonable efforts will be made to hold this Informational Meeting at least five (5) Business Days before any scheduled Hearing.
  6. To participate in a Hearing and have an Advisor present during any Hearing or meeting. Participation may include providing information, providing Witnesses to present relevant information, and/or submitting questions to be asked of the Respondent and Witnesses, by the Hearing Body. A Student who chooses to have an Advisor present during any meeting must provide the identity of the person(s) to the Dean of Students or Designee.
  7. Complainant and their Advisor have the right to review the Complainant’s own written statement, and their own submitted information at least five (5) Business Days prior to the scheduled Hearing.
  8. Provide appropriate information, including any potential Witnesses that could be used in the decision-making process to the Dean of Students.  All information must be provided to the Dean of Students by 5:00 p.m. at least five (5) Business Days prior to the scheduled Hearing. No new information, including potential Witnesses, will be accepted for consideration after this date, absent the expressed written permission of the Dean of Students or Designee.
  9. Have all information directly related to the Complainant’s character or prior conduct, including any potential Witnesses, that could be used in the decision-making process reviewed preliminarily for relevance by the Dean of Students before the Hearing. Relevance decisions that indicate a Witness is not relevant will be communicated directly with the Complainant, with rationale, in writing prior to the Hearing.  Relevancy determinations may be reversed or modified through an appeal to the Dean of Students or Designee.
  10. To review the Hearing Body selection of the Respondent. In cases involving Sexual Misconduct violations, the Hearing Body will be a Trained Administrative Hearing Panel.
  11. To request permission to participate via live video from another location, and/or participate in a manner that avoids direct contact with the Respondent and/or Witnesses as long as such participation does not infringe on the Respondent’s right to question the Complainant or Witnesses during the Hearing or infringe on the College’s implementation of the Conduct Process.
  12. Decline to answer any questions or provide self-incriminating information to the Hearing Body at any point during the resolution process.
  13. To provide a written impact statement to the Hearing Officer before the start of a Hearing. In the event that the Respondent accepts responsibility, or found responsible, the impact statement would then be provided to the Hearing Body to be considered in recommending or issuing Sanctions.
  14. To be notified of any recommendations of a Hearing Body, and the final outcome of the case.
  15. To appeal on the same grounds as the Respondent, as outlined in the appeals process.

BACK TO SECTION | BACK TO TOP

 

3.  Accommodations for Individuals with Disabilities - Any person with a disability who is involved in the Conduct Process has the right to:

  1. Privacy of their student education records, except to the extent permitted or required by Law.
  2. Individuals registered with Accessibility Services wishing to request reasonable accommodation(s) may request documentation from the Accessibility Services and provide it to the Conduct Officer, if needed.
  3. Individuals do not have to disclose information about the conduct matter to the Accessibility Services to request reasonable accommodation(s), except to the extent that it may assist in the determination of reasonable accommodation(s).
  4. Individuals not affiliated with the College should submit requests for reasonable accommodation(s) in writing to the Conduct Officer and may need to provide supporting documentation regarding their request.
  5. Accommodations are determined and implemented on an individual basis by the Conduct Officer.

BACK TO SECTION | BACK TO TOP

 

Student Code of Conduct Policies

This section provides statements, explanations, and rules that target behaviors considered inappropriate for the Louisburg College community and in opposition to the core values set forth in the Student Code of Conduct. These expectations and rules apply to all students. The policies listed here are offered as a guideline and are not inclusive. Three reminders for students:

Multiple Violations

Violations of the Student Code of Conduct are cumulative – multiple offenses over a period of time or occurring within one incident may be considered a higher “Level” incident as indicated on each policy; the result may be a more severe status and sanction than would normally be imposed for a single violation.

Student Responsibility

Students may be held accountable for violations which occur in their presence and which they fail to take the appropriate actions of reporting the violation and removing themselves from the situation. Should a student become aware of a real or potential policy violation, the student shall advise the offender or potential offender that such action is a policy violation, inform a College Official about the violation, and not become a participant in the violation by remaining present when the violation is occurring. Not participating in a visible policy violation does not absolve the student of a violation.

Any student found responsible for violating one or more of the following policies is subject to the outcomes listed in the Student Conduct Process: Conference Outcomes section below.

Student Code of Conduct Policies

1. Abuse - See below

1.1 Conduct Process Abuse – This includes but is not limited to: Failure to obey the summons of a Conduct body; Failure to comply with summons. Falsification or misrepresentation of information before a Conduct body; attempting to discourage an individual’s proper participation in, or use of, the Conduct process; Attempting to influence the impartiality of a member of the Conduct body. (Level 1 or Level 2)

1.2 Physical Abuse – This includes any encounter that becomes physically abusive between two or more persons. This includes actual or attempted pushing, hitting, kicking, spitting, wrestling, or pulling hair. (Level 2 or Level 3 or Level 4)

1.3 Technology Abuse – This includes the misuse of college technology in violation of rules and regulations of the Louisburg College Information Technology Department. This also includes tampering, interfering, or damaging security and/or safety equipment (surveillance cameras, locks, etc.) (Level 1 or Level 2 or Level 3)

1.4 Verbal Abuse - This includes profanity, harassment, or any conduct that is loud, abusive, or inappropriate, and is perceived as detrimental to the health and safety of any person. This also includes the public use of profanity on College Premises (i.e. yelling profanity across the yard or from a window). (Level 1 or Level 2)

Back to Section

2. Alcoholic Beverages - See Below

2.1 Possession/Use – The possession or use of alcoholic beverages is not permitted by any student at any time, regardless of age, anywhere on the College premises. This includes possession of alcoholic beverages in one’s room, on one’s person, in personal belongings, in one’s vehicle, or being in the presence of alcoholic beverages. This also includes possession of empty alcohol containers. Since it must be assumed that the alcohol was consumed on campus, empty containers are treated the same as full containers. (Level 1 or Level 2 or Level 3)

2.2 Intoxication – Intoxication as exhibited by behavior is The influence of alcohol will not be considered a legitimate excuse for violation of other college policies and may result in a more severe sanction for such violation. (If any student is in medical danger because of intoxication, seek medical attention immediately. Please review the Amnesty policy.) (Level 1 or Level 2 or Level 3)

2.3 Presence on Campus– Alcohol is not permitted in building common areas (lobbies, lounges, student rooms, and hallways). The transport and/or consumption of alcohol in open containers in any public area including property that is considered housing property is prohibited;

2.4 Paraphernalia – For health and safety reasons, empty alcohol containers or other drinking apparatus are not permitted to be used for decorative purposes within residential facilities;

2.5 Drinking Games – Any game or activity (especially those competitive in nature) contributing to overindulgence of alcohol is prohibited regardless of the age of the participants (e.g., beer pong, water pong, flip cup, etc

Back to Section

3. Communicating Threats

This includes any act, verbal or non-verbal, which is threatening or intimidating, or is perceived as threatening or intimidating or is perceived as detrimental to the health and safety of any This does include any social media or electronic postings. (Level 1 or Level 2 or Level 3)

Back to Section

4. Controlled Substances – See below

4.1 Possession/Use – Any possession or use of controlled, prohibited, or illegal substances or use of (or intent to use) substances for purposes or in manners not as This includes possession/use of controlled substances in one’s room, on one’s person, in personal belongings, in one’s vehicle, or being in the presence of controlled substances. Examples include but are not limited to: possession or use of illegal substances in any quantity, including residue and seeds; possession or use of prescription drugs without a valid/current medical prescription; use of prescribed medication not as directed (over-use, snorting prescribed medication, etc.); huffing, snorting, smoking or otherwise possessing or using legal substances not as intended. Substances such as JWH-018 (K2, “Spice”), salvia and pyrovalerone derivatives (found in substances marketed as “bath salts”) are not intended for human consumption and are prohibited for possession or use by any student. State laws regarding narcotics and controlled substances will be observed and enforced. [If any student is in medical danger because of the use of a controlled substance, seek medical attention immediately. Please review the Amnesty policy below.] (Level 1 or Level 2 or Level 3 or Level 4)

4.2 Paraphernalia Possession - In accordance with state law, drug-related devices (paraphernalia) are prohibited on College premises (including possession in one’s room, on one’s person, in personal belongings, or in one’s vehicle). Paraphernalia may include, but is not limited to, marijuana/crack pipes, bongs, homemade devices used as bongs, rolling papers, roach clips, shredded cigars (blunts), smoke masking devices, and any apparatus containing drug residue. (Level 1 or Level 2 or Level 3)

4.3 Distribution/Intent to Distribute – any sale or distribution (including distribution without financial gain) of controlled or illegal substances or any substances prohibited by This includes sharing of prescription medication. Including being in the presence of or aiding and abetting the possession, sale or use of prohibited, controlled or illegal substances. (Level 3 or Level 4)

Back to Section

5. Dishonest Acts

Dishonest acts refer to furnishing false information to a College Official/Employee, the alteration, forgery, or misuse of an official College document, record, or form of identification, and tampering with elections conducted by official College organizations. (Level 1 or Level 2)

Back to Section

6. Disorderly or Disruptive Conduct

This includes any behavior which is disorderly, disruptive, or disturbs the peace. This includes lewd or indecent behavior; any obstruction or disruption of teaching, study, research, administration, conduct proceedings, other College activities, or other non-college activities on College premises. Including, but not limited to, excessive noise; public urination or defecation; horseplay, practical jokes, hiding from College officials, hall sports and general annoyances. (Level 1 or Level 2 or Level 3)

Back to Section

7. Encourage to Violate Policy

This includes but is not limited to any action on the part of an individual to encourage or coerce another individual to violate a college policy, to include providing support in any way for the individual who violates policy before, during, or following the violation. This may also include any individual who is aware of but takes no action to address a real or potential policy violation. Should a student become aware of a real or potential policy violation, the student shall advise the offender or potential offender that such action is a policy violation, inform a College Official about the violation, and not become a participant in the violation by remaining present when the violation is occurring. (Level 1 or Level 2)

Back to Section

8. Failure to Comply - See below

8.1 Failure to Comply with a College Official/Employee – This includes failure to comply with any reasonable request made by a College Official/Employee in the performance of his/her duties, and the failure to identify oneself/provide a valid college ID to a College Official/Employee when asked to do so. This also involves failing to comply with a summoning. (Level 1 or Level 2 or Level 3)

8.2 Failure to Comply with Education Sanction – This includes failure to comply with the terms of any educational sanction imposed in accordance with the Student Code of Conduct or Title IX Policy (formal or informal resolution). Students must complete any and all sanctions assigned to them by the due date given. A student who does not complete any sanction by the due date and to the satisfaction of the conduct body or Dean of Students will be out of compliance and held “Responsible” for violation of this policy. It is the responsibility of the student to notify the conduct body of any extenuating circumstances that would prohibit the completion of a sanction by the due date given. The Dean of Students or Designee may take administrative action to either extend the sanction deadline or to impose a new sanction or conduct status, up to and including suspension. This action and new sanction(s) and/or status would be imposed without a new conduct conference nor be subject to the regular appeals process. (Level 1 or Level 2 or Level 3)

Back to Section

9. Failure to Observe Traffic/Parking Regulations – This includes, but is not limited to, improper parking, driving in an unsafe manner, driving at an unsafe speed, etc. Violations of traffic regulations may result in the revocation of parking privileges, subjecting the student’s vehicle to towing at the student’s Traffic/Parking violations are subject to citation – repetitive violations may result in the revocation of campus parking privileges. Vehicles parked in a fire zone will be immediately towed. (Level 1 or Level 2)

Back to Section

10. Fire and Safety - See below

10.1 Arson – This includes starting or attempting to start a fire anywhere on College property, preventing or attempting to prevent the reporting of a fire, or preventing or attempting to prevent the extinguishing of a fire. (Level 4)

10.2 Creating a Safety, Health, or Fire Hazard – This includes, but is not limited to, actions resulting from ‘pranks’, improper disposal of trash, failure to evacuate during a fire alarm (either planned drill or otherwise), etc. (Level 1 or Level 2 or Level 3)

10.3 Abuse of Fire and Safety Equipment – This includes the setting of false alarms, misuse of emergency exits, and tampering with fire equipment, extinguishers, and alarms. This also includes the tampering with, interference of, or damaging of security and safety equipment (cameras, locks, etc.) (Level 1 or Level 2 or Level 3 or Level 4)

10.4 Fireworks - Possession or Use – This includes the possession or use of any article prepared for the purpose of producing a visible or audible effect by combustion, explosion, or detonation, including but not limited to firecrackers, bottle rockets, roman candles, M-80s, etc. (Level 2 or Level 3)

Back to Section

11. Gambling

Illegal gambling or wagering is prohibited on College property or at College- sponsored functions. (Level 2)

Back to Section

12. Gang Activity

This includes any activity which could lead college officials to reasonably believe that such behavior, apparel, activities, acts or other attributes are gang related and would materially interfere or substantially disrupt the college environment or activity and/or educational This may include: wearing apparel of a gang related nature (including but not limited to clothing, clothing accessories, jewelry, hair accessories, tattoos, emblems, badges, symbols, signs), presenting a physical safety hazard to self, students, staff, faculty or other persons on the college campus, communicating either verbally or non-verbally (gestures, handshakes, slogans, drawings, etc.) to convey membership or affiliation in a gang, defacing college or personal property with gang-related graffiti, symbols, or slogans, soliciting others for gang membership. (Level 2 or Level 3 or Level 4)

Back to Section

13. Harassment

This includes harassing, bullying, abusing or threatening another by means other than the use or threatened use of physical force, including, but not limited to, face to face communication, phone call, text message, e-mail communication, or social media outlets (ex: Facebook, Twitter, Snapchat, Instagram, etc.) that includes one or more of the following: speech or action that in and of itself inflicts injury or tends to incite a disruption, or causes substantial disruption, or reasonably causes fear of great harm, or that interferes with the educational environment or disrupts college programs; speech or actions that interfere with ingress and/or egress on campus, speech or actions which are obscene. (Level 2 or Level 3 or Level 4)

Back to Section

14. Hazing

This includes any act which endangers the mental or physical health or safety of a student or which destroys or removes public or private property for the purposes of initiation, acceptance, admission into, affiliation with, or as a condition for the continued association in a group, organization, or team. The expressed or implied consent of the victim will not be a defense. (Level 2 or Level 3 or Level 4)

Back to Section

15. Residence Life Policy

Violation of any residence life policy as outlined in the Residence Life Rules section of the Student Code of Conduct including, but not limited to violation of guest policy, violation of visitation policy, possession of prohibited items, violation of noise/quiet hours policy, violation of pet policy, unauthorized room change, or use of tobacco product. These infractions are considered minor in nature, but will detract from the overall atmosphere of the community if they are repetitive. (Level 1 or Level 2)

Back to Section

16. Retaliation

Engaging, encouraging others, or directing others in an adverse action or threat of an adverse action against a complainant, respondent, or any individual or group of individuals involved in the complaint, investigation, and/or resolution of an allegation of a violation of College’s Student Code of Conduct, Title IX policy, or other College policy; including any individual who attempts to intervene, prevent, or report behavior prohibited by these policies. Retaliation can be committed by an individual or group of individuals, not just a complainant or respondent. Examples of retaliation include, but are not limited to, threats, intimidation, pressuring, continued harassment, violence, or other forms of harm to others. (Level 2 or Level 3 or Level 4)

Back to Section

17. Sexual Harassment, Discrimination, and Misconduct

(See Title IX Policy for the Response Plan for violations of Sexual Harassment, Discrimination, and Misconduct)

The policy on Sexual Harassment from Louisburg College outlines all policy violations and follow up from those violations. The link to access this policy can be located above (hyperlinked in the Table of Contents) and on the Louisburg College webpage.

(Violations of the Sexual Harassment, Discrimination, and Misconduct policy can be Level 1 or Level 2 or Level 3 or Level 4)

Back to Section

18. Theft – See below

18.1 Theft or Attempted Theft – This includes theft/attempted theft of property belonging to the College, a member of the College community, or a guest of the College or College community. Included in this policy is the removal of College property from its designated place (i.e. removal of lounge furniture to a student’s room or removal of dinnerware from the cafeteria). (Level 2 or Level 3 or Level 4)

18.2 Theft or Abuse of Information (Soft or Hard Copy) – This includes but is not limited to the unauthorized entry into a file to use, read, or change the contents or for any other (Level 1 or Level 2)

Back to Section

19. Unauthorized Entry – See below

19.1 Unauthorized Entry into College Facilities – This includes the use/entry of College facilities without proper prior approval from the appropriate college official. This policy includes breaking into a college facility or using a door access card that does not belong to the student themselves. (Level 1 or Level 2 or Level 3)

19.2 Unauthorized Entry into a Residence Hall Room – This includes entry, with or without force, into a residence hall room not assigned to a student and without the permission of a student assigned to the room or by a College Official authorized to grant entry into the (Level 1 or Level 2 or Level 3)

Back to Section

20. Unauthorized Possession, Duplication, or Use of College Keys or Student ID

This includes the possession of unauthorized keys (including possession of room keys/cards not issued to holder). Students are reminded that keys/ID cards are not to be given to anyone else for any reason. (Level 1 or Level 2 or Level 3 or Level 4)

Back to Section

21. Vandalism

This includes the willful intent of destruction, defacement, damage or attempted damage to property belonging to the college or any member of the college community or guest, including, but not limited to: defacing structures, bulletin boards, equipment and facilities; parking/driving on grass and sidewalks; grinding or rail sliding with skates or skateboards; littering; and removing window (Level 1 or Level 2 or Level 3)

Back to Section

22. Violation of any Federal, State, or Local Law

This includes any Federal, State, or Local law not specifically covered in the Student Code of Conduct or College policies. For violations that involve local, state, and/or federal law, conduct decisions and sanctions issued by Louisburg College are separate and distinct from any legal action taken by the As the Louisburg College Conduct system operates under the guidelines of ‘preponderance of evidence’ (see Conduct Procedure: Evidence), it is possible to be found not guilty or have the case dismissed in the courts and be found responsible in the Louisburg College Conduct system. (Level 1 or Level 2 or Level 3 or Level 4)

Back to Section

23. Weapons – See below

23.1 Lethal Weapons Possession/Use – This includes the possession or use of weapons, including but not limited to explosives, firearms, ammunition, knives (including pocket knives of any size), brass knuckles, any implement capable of inflicting serious bodily injury, or dangerous chemicals are prohibited on the College premises, including in one’s room, on one’s person, in personal belongings, or Federal and state laws regarding weapons and firearms will be observed and enforced. (Level 3 or Level 4)

23.2 Non-Lethal Weapons – Possession/Use – This includes the possession or use of projectiles that may result in direct or indirect injury. This may include but is not limited to: slingshots of all types, water balloons, water guns, paintball guns, slingshots, air soft guns, Pepper spray/mace is permitted as a tool for safety. However, if used in an offensive manner/not in self-defense, it is considered a non-lethal weapon subject to this policy. (Level 2 or Level 3)

BACK TO SECTION | BACK TO TOP

 

Residence Life Rules

As a resident student at Louisburg College, you assume an obligation to conduct yourself in a manner compatible with the College’s mission as an educational institution. Residence Life Rules defines the institution’s expectations of all residents. Any violations of these Rules will be reported to the Office of the Dean of Students for review and/or adjudication. Jurisdiction of these violations shall be held by the Dean of Students or designated representative and handled in the manner stipulated in this document. The Residence Life Rules are a subset of the Student Code of Conduct and apply to all students as well as guests. All Louisburg College students, including those who reside in on-campus housing, shall abide by the Student Code of Conduct and the following Residence Life Rules.

ENFORCEMENT AND GRIEVANCES

Any complaints or grievances should be directed to the respective residence hall staff member. Residents have the right to report other residents of students with a violation of the Student Code of Conduct through a Housing and Residence Life staff member. If the staff member cannot rectify the situation, then the matter shall be referred through the appropriate channels, and ultimately submitted for action or consultations with the Office of the Dean of Students. The Dean of Students or designee shall handle all matters arising from the Residence Life Rules. Grievances against Housing and Residence Life staff members shall be submitted in writing to the Associate Dean of Students.

BACK TO SECTION | BACK TO TOP

Residence Life Rules

1. Animals/Pets

The college does not permit students to have pets/animals in or around the residential communities. If a resident is found to have an unauthorized animal in their residence (room, apartment, hallway, common space, etc.) for any reason at any time, they may be subject to disciplinary action. This includes animals belonging to outside guests; animals may not visit at any time. The exceptions are:

    1. Fish in a properly maintained aquarium not to exceed 5 gallons;
    2. Students approved through Accessibility Services to have an emotional support animal and with approval from the Dean of Students or designee; and
    3. Service animals in accordance with the Americans with Disability Act after notifying Housing and Residence Life.

Back to Section

2. Collective Liability

Residents are responsible for the condition of their rooms and any shared spaces. While Housing and Residence Life will strive to attribute damage and vandalism charges to the individuals responsible, when it cannot do so, all members of an apartment, floor, or building may be charged equally for any damages. Collective liability damages are defined as damages caused to lounges, study rooms, recreation rooms, hallways, stairwells, bathrooms, or any space not accepted or identified as belonging to a specific individual. Affected residents should provide information to Housing and Residence Life staff to assign these charges to the individual(s) responsible.

Back to Section

3. Cooperation and Compliance

Residents and guests are expected to cooperate with all rational requests made by members of the community. Likewise, residents must comply with all requests of any person acting in an official capacity as a representative of the College, including, but not limited to, Residence Life staff (including Assistant Community Hall Directors), Campus Safety, and faculty/staff. Cooperation includes, but is not limited to, participating in a required meeting called by a Housing and Residence Life administrator. Cooperation also includes compliance with all rules and regulations established by Housing and Residence Life.

Back to Section

4. Damage or Misuse of College Property

This policy addresses damages, misuse, and potential damage to Campus property.

  1. Damage, vandalism, theft, inappropriate use of facilities, and/or use of facilities/furnishings in a manner other than that for which they were intended, are prohibited.
  2. Use of spray paint inside of the buildings, in stairwells, hallways, or on sidewalks bordering the residence halls is prohibited.
  3. Items that are known to create damage to College property are prohibited, such as dartboards, water beds, etc.
  4. Screens are to remain permanently affixed to windows. Tampering with screens is not permitted.
  5. Ledges are not to be used for storage, nor are students allowed to walk or sit upon ledges.

Back to Section

5. Fire Safety

Tampering with, vandalizing, covering, obstructing, or misusing fire safety equipment is prohibited and constitutes reasons for eviction from a room and possible suspension or dismissal from the College. Fire safety equipment includes, but is not limited to, alarms, extinguishers, smoke detectors, door closures, alarmed doors, emergency buttons, and sprinklers. Nothing may be hung from sprinkler heads.  North Carolina state law requires all people to evacuate during a safety drill. Failure to do so will result in disciplinary action. Flammable items may not be stored in a resident's room. This includes:

  1. Flammable gases to encompass fuel and propane
  2. Hot plates
  3. Space Heaters
  4. Appliances with open flames
  5. Appliances with open heating coils/element
  6. Electric Blankets
  7. Any appliance that poses an electrical overload hazard
  8. Candle warmers
  9. Air fryers
  10. Outdoor grills or charcoal/lighter fluid
  11. Candles
  12. Items that require an open flame to operate or which produce heat (i.e. Bunsen burners, lit candles, alcohol burners, grills, fireworks) are not allowed in resident’s rooms.

Back to Section

6. General Safety and Well-Being

    1. Residents are expected to take responsibility for the overall general safety and wellbeing of themselves individually and the residential community as a collective. Engaging in any behavior that impedes the general safety and/or well-being of self and/or others is prohibited. This may include, but is not limited to, causing physical or psychological harm to oneself and/or others; failing to notify the appropriate authorities when knowledge exists of a situation that may impede individuals' general safety and/or well-being and/or the community.
    2. General safety also includes creating a safe environment by leaving doors secured, particularly common use doors; and maintaining your living environment and your own person in accordance with acceptable health, cleanliness, and safety expectations.

Back to Section

7. Noise

All students are expected to respect the rights of others by refraining from making excessive noise or causing other disturbances that interfere with study or sleep.

    1. All residents are expected to respect 24-hour courtesy hours. If a student makes a reasonable request of another student to be less noisy, that student should comply. No noise should be heard outside of a student room;
    2. Quiet Hours will apply to noise regulation in the public areas of the residential communities. Residence-wide quiet hours will be in effect. Quiet Hours are daily from 9 p.m. until 9 a.m. and 11:00 p.m. – 9:00 a.m. on Friday and Saturday;
    3. Playing amplified sounds or instruments is not permitted in apartments or bedrooms and is only allowed in multipurpose or community rooms.  Courtesy hours always apply;
    4. If a group of people makes a disturbance (e.g., game playing, watching TV, or yelling loudly), staff may request violators who are guests to leave immediately.

Back to Section

8. Solicitation and Posting

For the residents’ protection against fraudulent sales and annoyance, solicitation is prohibited on campus property. Residents are prohibited from engaging in business activities in the residence halls. All activities, research, and postings within the residential areas must be approved in advance by the Office of Student Life, even if the activities/postings are sponsored by recognized College departments or organizations.

Back to Section

9. Visitation and Guests

Residents may allow guests (those of the same or opposite sex) to visit their room/apartments with agreement from the other residents in their room/ apartment. Guests are defined as any person not assigned to live in that specific space (even if the person is a resident of another on-campus space). To facilitate safety and privacy, the regulations below must be understood and followed:

    1. Use of the bed or bathroom of another resident without their prior consent is prohibited;
    2. Use of shared bathrooms is prohibited without the consent of all residents;
    3. Overnight guests must be at least 19 years old and of the same sex as the host student. An overnight guest’s stay is limited to no more than two consecutive nights on Friday or Saturday nights only.
    4. Overnight guests are defined as anyone who is in the room after 1 a.m.
    5. To ensure the College knows the occupancy of each hall in the event of an emergency, the host student must register all overnight guests with the Community Hall Director.
    6. Residents must escort their guests at all times within the residential community and accept responsibility for their behavior;
    7. At no time should any resident provide entrance to their room to someone who is not their guest or provide access to a guest who is unaccompanied by the resident (e.g., lending/copying a key or access card).
    8. While hosts are held responsible for the actions of their guests, legal action may also be taken against a guest for violating campus policies, including but not limited to, criminal trespass, or prosecution.
    9. Temporary guest parking permits may be obtained from the Campus Safety Office. Both the student and guest with proper ID must be present to receive a temporary parking permit.
    10. Residents are expected to comply with occupancy guidelines, per the Campus Housing Contract. Visitation privileges may be revoked for individuals or groups who violate the visitation policies.

Back to Section

10. Disposal of Trash

Students are to dispose of their personal trash in the manner prescribed in each hall. All trash should be bagged before disposal. Any object that cannot fit in a large trash bag must be taken to the city dump.

Back to Section

11. Misuse of Residential Space

    1. Items are not permitted to be posted on the exterior of the buildings, fire doors, windows, siding, stairwells, hallways, lounge areas, and any other area not permitted by Housing and Residence Life.
    2. Pictures and other materials that may be considered objectionable should not be displayed in areas that may be visible from the hallway and/or building.  Alcohol beverage signs or containers are not allowed as window displays. 
    3. You may not hang anything in your windows other than blinds or plain curtains. 
    4. Flags, signs, pictures, and advertisements are not permitted. 
    5. Writing on windows is not permitted.

Back to Section

Additional Policy Considerations

Social Media

Social media sites can be effective tools for exchanging information. Louisburg College embraces and strives to uphold the freedoms of expression and speech guaranteed by the First Amendment of the U. S. Constitution and the state Constitution. However, any online behavior that violates the College’s Student Code of Conduct, which is brought to the attention of any College official, may be treated as any other violation of the Student Code of Conduct. The College reserves the right to address such violations through the Student Conduct Process when the incident involves endangering the lives of others or self, or incidents of an extreme nature. Students should remember that any information or behavior exhibited or shared on social media sites could affect membership in clubs, organizations, and work study positions on campus as well as internships and jobs outside of Louisburg College.

Solicitation

Solicitation of employees and students on Louisburg College premises by or on behalf of any business, club, society, or organization is strictly prohibited. This prohibition applies to employees, students, and those not affiliated with the College, and covers solicitation of any form, whether for membership, subscriptions, sales, or any payment of money. Limited exceptions may be granted by submitting a formal request stating the organization, contact person, reason for solicitation, and methods of solicitation employed to the Office of Student Life. Additionally, residence hall rooms are private dwellings and may not be used to operate a business enterprise of any type. Students should immediately report any solicitation to the Office of Student Life.

Student clubs and organizations may schedule programs involving fundraising with the consent of the Office of Student Life.

Student Conduct Process

Purpose

The College recognizes that every person makes mistakes. As adults and responsible citizens, we are responsible for the decisions we make and the consequences of those decisions, whether positive or negative. The student conduct process is intended to give students the best opportunity to learn from their decisions and resultant actions which may have violated College policy. The purpose of the student conduct process is to educate, not to punish. The College believes learning takes place throughout the campus and during every part of a student’s life. If a student’s behavior violates College policy, that experience provides an opportunity for the student to understand and accept there are consequences to their actions, reflect on how they made decisions that lead to those actions, and determine how they will learn and grow from the experience. The student conduct process facilitates this learning process.

Every member of the Louisburg College community deserves respect, safety and security, and freedom from undue distractions in the pursuit of education and participation in college and social activities. To this end, the student conduct process will address issues of student conduct and behavior that may be harmful or disturbing to other students, college personnel, or college and community property.

It is the intent of the student conduct process to handle each violation of the Student Code of Conduct in an individual manner. The system is designed to treat each student fairly and consistently, while acknowledging that each situation is different and similar violations may require different outcomes.

Student Conduct Process

The student conduct process includes several phases and is directed out of the Office of the Dean of Students. The phases described below are general descriptions of a typical process and not inclusive of every case, as each case is unique. The typical phases in the process are: the complaint; an investigation; notice of charges and summons given for hearing; and notice of findings and conference outcomes. A case is considered closed if the respondent is found “not responsible” of all violations or when all sanctions are complete.

Process 1: Filing a Complaint or Report

A Conduct Officer may initiate a Conduct Process on the basis of a complaint or report received from any person or entity in the following ways:

  1. Filing a report with Campus Safety or by requesting another law enforcement agency police report be sent to Louisburg Campus Safety and forwarded to the Dean of Students.
  2. Providing a written narrative to the Office of the Dean of Students or providing a written statement through a secure Campus reporting system.
  3. Complaints to the appropriate department and/or person(s) should include as much information as possible – such as (1) the type of misconduct alleged; (2) the name and contact information of the individual(s) accused of misconduct; (3) the date(s), time(s), and place(s) of the misconduct; (4) the name(s) and contact information of any individual(s) with knowledge of the incident; (5) whether any tangible evidence has been preserved; and (6) whether a criminal complaint has been made.
  4. Information from complaints may be shared as necessary for fact-finding and to resolve the alleged misconduct. Complaints shall be investigated and resolved as outlined below. The need to issue a broader warning to the community in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (“Clery Act”) shall be assessed in compliance with federal law.
  5. Where appropriate, Complainants may file a law enforcement report as well as an institutional report but are not required to file both.
  6. Confidentiality: When a Complainant or alleged victim requests that their identity be withheld or the allegation(s) not be investigated or subject to fact-finding, the institution should consider whether or not such request(s) can be honored while still providing a safe and nondiscriminatory environment for the institution and conducting an effective review of the allegations. The institution should inform the requesting party that the institution cannot guarantee confidentiality.
  7. Retaliation: Anyone who, in good faith, reports what they believe to be student misconduct participates or cooperates in, or is otherwise associated with any investigation or fact-finding, shall not be subjected to retaliation. Anyone who believes they have been the target of retaliation for reporting, participating or cooperating in, or otherwise being associated with an investigation or fact-finding should immediately contact the Dean of Students. Any person found to have engaged in retaliation in violation of the Student Code of Conduct shall be subject to disciplinary action, in accordance with the Student Code of Conduct.
  8. False Complaints/Statements: Individuals are prohibited from intentionally giving false statements to a College Official. Any person found to have intentionally submitted false complaints, accusations, or statements, including during a hearing, in violation of this Policy shall be subject to appropriate disciplinary action (up to and including suspension or dismissal) and adjudicated under the Student Code of Conduct.
  9. Amnesty: Students should be encouraged to come forward and report violations of the law and/or the Student Code of Conduct notwithstanding their own improper use of alcohol or drugs. Any student(s) who voluntarily and in good faith reports information to College faculty or staff prior to any investigation or fact-finding concerning the use of drugs or alcohol will not be voluntarily reported to law enforcement; nor will information that the individual provides be used against the individual for purposes of conduct violations. Nevertheless, these students may be required to attend an Educational Conversation with staff members in regard to the incident and may be required to participate in an appropriate educational program(s). The required participation in an educational program under this amnesty procedure will not be considered a sanction. Nothing in this amnesty procedure shall prevent a College staff member who is otherwise obligated by law (the Clery Act) to report information or statistical data as required.
  10. Sexual Misconduct:  All allegations of Sexual Misconduct will be reviewed by the Title IX Coordinator to determine if the case should be adjudicated under Title IX policies.  Whether the case is adjudicated under Title IX or not, the Title IX Coordinator will facilitate an investigation based on the needs of the case.  Any Formal Hearing(s) will be heard and adjudicated by an Administrative Hearing Panel trained specifically to hear sexual misconduct cases.  If the sexual misconduct case does not meet the criteria for a Title IX case, the Student Conduct Process will be used to review and adjudicate the case.
  11. Complaint: Any member of the college community may file a complaint against a student for violations of the Student Code of Conduct. Complaints may be verbal or in writing. A written complaint should be directed to the Office of Student Life (Davis 105) or emailed to the Dean of Students. A verbal complaint may be made to a staff member in the Office of Student A report created by Student Life staff (i.e. Community Hall Directors, Assistant Community Hall Directors, and Campus Safety) is considered a complaint. Any complaint should be submitted as soon as possible after the event takes place.

Incident Reporting Form: http://louisburg.guardianconduct.com/incident-reporting?incident_type=Student%20Conduct%20Incident

BACK TO SECTION | BACK TO TOP

 

Process 2: Review of a Complaint or Report

Upon receipt of a complaint or report, a Conduct Officer reviews the information to decide whether the allegations fall within the jurisdiction of the Student Code of Conduct and whether the Student Conduct Process should be pursued.

The Conduct Officer may:

  1. Send a Notice of Fact-Finding letter to the Complainant(s), Respondent(s), and other involved parties requiring a meeting to discuss the situation. Throughout any fact-finding and resolution proceedings, a party shall be provided an opportunity to respond, and shall be allowed to remain silent or otherwise not participate in or during the fact-finding and the resolution process without an adverse inference resulting. If a party chooses to remain silent or otherwise not participate in the Fact-Finding Meeting, the process may still continue, and violations of the Student Code of Conduct may result and be resolved.
  2. Initiate the Student Conduct Process by sending the Respondent a Notice of Alleged Violation letter.
  3. Determine that the facts of the complaint or report, even if true, would not constitute a violation of the Student Code of Conduct or applicable policy, and take no further disciplinary action.

BACK TO SECTION | BACK TO TOP

 

Process 3: Determining violations of the Student Code of Conduct

  1. After reviewing a complaint or report, the Dean of Students or Designee will determine if sufficient information exists for a Hearing Body to determine that a violation of the Student Code of Conduct was committed by the Respondent(s). If this standard is met, then a Notice of Alleged Violation(s) should be issued.
  2. If an allegation is not handled through other appropriate channels, is not dismissed, or is not resolved informally, the Dean of Students or Designee may issue a Notice of Alleged Violations to the Respondent(s) through Correspondence.

BACK TO SECTION | BACK TO TOP

 

Process 4: Notice of Alleged Violation and Informational Meeting

When the Conduct Officer initiates the Conduct Process, a Notice of Alleged Violation will be sent to the Respondent who is the subject of the report or complaint.

The Notice of Alleged Violation shall include:

  1. A summary of the known factual information supporting the alleged prohibited conduct, including the date and location of any incident, to the extent known and available;
  2. Student Code of Conduct provisions that are alleged to have been violated;
  3. A letter specifying a specific date, time, and location for an Informational Meeting. The Informational Meeting is a meeting between a Respondent and a Conduct Officer after receipt of a Notice of Alleged Violation. The meeting consists of:
    1. Reviewing a Student’s Rights in the Conduct Process;
    2. Reviewing documentation of the alleged violations of the Student Code of Conduct, including information gathered in the Fact-Finding process (if applicable)
    3. Discussing potential outcomes of the case; and
    4. Affording the Student an opportunity to choose “Responsible” or “Not Responsible” to the alleged violations of the Student Code of Conduct, which determines the next course of action in the Conduct Process.
    5. If the Respondent chooses “Responsible” and accepts the Sanctions provided by the Conduct Officer or is allowed to enter the Summary Resolution Process, the case can be handled as a Summary Resolution (unless otherwise stated as not being an option); otherwise, a Formal Resolution process will be used to resolve the case.
    6. If the Respondent chooses "Not Responsible," OR the Respondent accepts responsibility but does not accept the Sanctions provided by the Conduct Officer, the Respondent will select between a Hearing Officer (one person) or a three-person Hearing Panel to resolve the case. 
  4. If a “no contact” directive is detailed in the Notice of Alleged Violation, it is the responsibility of the Respondent not to have any contact with the individual(s) named, directly, through third parties, or via electronic means (see Supportive Measures below).
  5. If an “exclusion” directive is detailed in the Notice of Alleged Violation, it is the responsibility of the Respondent to abide by the directives as outlined in the notice (see Supportive Measures below).
  6. At the time of the conference, if a student is not enrolled (taking classes) in the College, conferences may still be conducted and students requested to participate. This includes when a student withdraws from the college prior to the completion of the Student Conduct Process. If a conference cannot be conducted or the Dean of Students decides to defer the hearing, the respondent’s Student Conduct Record will reflect the pending conduct violation. The respondent will be required to have the case resolved through the Student Conduct Process prior to readmission to the College. Additionally, this information may be communicated to other schools the respondent is considering attending when records are requested and authorized to be released.
  7. Expedited Conduct Process- When the Conduct Officer determines that a prompt student conduct meeting is essential (including but not limited to new student orientation, end of the semester, the Respondent is graduating, or there is a substantial concern for the health, safety, or welfare of any person), the Conduct Officer may require that the Respondent meets with them within 24 hours. In addition, in these cases, notice may be given via email, telephone, or hand delivery.

BACK TO SECTION | BACK TO TOP

 

Process 5: Supportive Measures

Supportive measures may be provided by the institution at any point during the conduct process and should be designed to protect the alleged Complainant (victim) and the community. To the extent supportive measures are imposed, they should minimize the burden on both the alleged Complainant (victim) and the Respondent, where feasible. Supportive measures may include, but are not limited to:

  1. Change of housing assignment;
  2. Issuance of a “no contact” directive;
  3. “Exclusion” directive – restricts or bars entering specific College property;
  4. Changes to academic or student employment arrangements, schedules, or supervision;
  5. Interim suspension; and
    1. An interim suspensionshould only occur where necessary to maintain safety and should be limited to those situations where the Respondent poses a serious and immediate danger or threat to persons or property. In making such an assessment, the institution will consider the existence of a significant risk to the health or safety of the Complainant (alleged victim) or the campus community; the nature, duration, and severity of the risk; the probability of potential injury; and whether less restrictive means can be used to significantly mitigate the risk.
    2. Before an interim suspension is issued, Louisburg College will make all reasonable efforts to give the Respondent the opportunity to be heard on whether their presence on campus poses a danger. If an interim suspension is issued, the terms of the suspension take effect immediately. Upon request, the Respondent will have an opportunity to be heard by the Dean of Students (or Designee) as appropriate, within three (3) business days in order to determine whether the interim suspension should continue.
  6. Other measures designed to promote the safety and well-being of the parties and the institution’s community.

BACK TO SECTION | BACK TO TOP

 

Process 6: Notice of Hearing

A. Following the submission of the final Fact-Finding Report, if conducted and submitted, to the applicable party(ies) as outlined above, a written Notice of Hearing shall be delivered to the Respondent and Complainant (where applicable). The notice shall include:

  1. The specific conduct regulation(s) the Student has been accused of violating following the investigation;
  2. The alleged factual circumstances supporting the alleged violation(s);
  3. The date, time, and place of the hearing;
  4. A list of potential witnesses and any information that may be presented at the hearing against the Respondent or Complainant (where applicable); and
  5. Notice that the College has the right to gather and present additional evidence and witnesses for use in the formal hearing; accordingly, the College will notify the Student of such evidence and witnesses by the deadline stated in the Notice of Hearing, unless it is new information not available prior to the deadline. (This process is difference for Title IX cases)

B. The Notice of Hearing must be received by the Student at least five (5) business days prior to the hearing date. The Student, with the consent of the Dean of Students or a Designee, may waive the minimum notice requirements as long as the waiver is in writing.

C. The Student is deemed to have received a notice when they receive Correspondence from the College. After five (5) days, the notice shall be considered delivered.

D. HEARING PANELS AND HEARING OFFICERS

  1. A Hearing Panel refers to a body of Students and/or College Officials trained to preside over Hearings conducted as part of the Conduct Process. A Hearing Panel makes relevancy determinations during Hearings, to make findings after Hearings about whether a Student has violated the Student Code of Conduct, and to recommend or to issue Sanctions if appropriate.
  2. Any specific procedures used by Hearing Panels will comply with the requirements of the Student Code of Conduct. Hearing panelists are selected annually, and receive training from the Student Life office.
  3. The Dean of Students and Designee(s) may conduct Hearings. Conduct Officers designated by the Dean of Students may transition to a Hearing Officer only when determining sanctions in an informal resolution.
  4. The Hearing Panel is made up of a mix of Students and College Officials.  Student(s) are appointed by the President of the Student Government Association, and College Officials are appointed by the Dean of Students; consists of 2-3 College Officials, 1-2 Students, and one non-voting College Official serving as the Hearing Officer. College Hearing Panels may conduct Formal Hearings.

E. As designees of the Dean of Students, Housing and Residence Life professional staff members may serve as members of Administrative Hearing Panels, College Hearing Panels, and as Conduct and Hearing Officers. The Associate Dean of Students will recommend Residence Life Conduct Officers. After appropriate training, the Dean of Students will authorize these Conduct Officers to hear student conduct cases under the informal resolution process, assign sanctions, and access the student conduct management system (Guardian). Additional training is required for a College Official to serve as a Hearing Officer in the formal resolution process.

F. HEARING GUIDELINES

  1. All Hearings will be decided by a majority vote, using the Preponderance of Evidence Standard.
  2. The College, not the Respondent, has the burden of proof in a disciplinary proceeding. The burden of proof is Preponderance of Evidence. The Hearing Body will evaluate the weight given to information and the credibility of Witnesses.
  3. The formal rules of evidence governing criminal and civil court are not applied in Student Code of Conduct proceedings.
  4. The facts of the case will be determined during the deliberation of the Hearing Body after the Hearing ends. The decision of responsible or not responsible for each violation will be based solely on the information presented at a Hearing.
  5. Pertinent records, reports, exhibits, and/or written statements may be accepted as information for consideration in the disciplinary proceeding. Any records, reports, exhibits, and/or written statements will be reviewed for relevance by the Hearing Officer. Any of the above information that was preliminarily excluded as not relevant by the Hearing Officer may be resubmitted for consideration through an appeal. The Hearing Panel will consider all relevant information during the Hearing.
  6. Hearings will be recorded. This is the only Recording allowed and is the sole property of Louisburg College. Recording failures will not require a delay or affect the validity of a Hearing.
  7. Only relevant past behavior of a Student will be allowed at the Hearing.
  8. In instances of alleged sexual misconduct, the past sexual histories of the Complainant and Respondent are not allowed unless deemed relevant by the Hearing Officer or through an appeal.
  9. A Respondent and Complainant will have the opportunity to present relevant information.

G. HEARING PROCEEDINGS

The following is a guide to the proceedings of a Hearing. The Hearing Body may question the Complainant, Respondent, and Witnesses directly. This format may be altered at the discretion of the Hearing Body or the Hearing Officer.

  1. Review Hearing procedures (recording starts)
  2. Review of Alleged Violations
  3. Introductory statement(s) of Respondent and Complainant as applicable
  4. Presentation of information by the Complainant and questioning of the Complainant (as applicable)
  5. Presentation of information by the Respondent and questioning of the Respondent
  6. Questioning of Witnesses
  7. Closing Statements (recording ends following statements)
  8. Deliberation (not recorded)
  9. The Hearing Body may immediately share verbally with the Student(s) its recommendation or outcomes as applicable; however, the hearing Body may take up to three (3) Business Days to render final outcomes and will do so in writing.
  10. In cases involving multiple Students accused, the information provided at one Hearing may be used in the related case(s), so long as all other procedural requirements contained within this Regulation are satisfied.
  11. The College reserves the right to have legal counsel present during any conduct proceeding. When counsel will be present, the College will notify all parties involved in advance.

H. WITNESSES

  1. In addition to Witnesses invited by the College, if any, Complainants and Respondents participating in the Hearing may arrange for Witnesses to voluntarily present relevant information during the Hearing. The Hearing Officer will facilitate the questioning of Witnesses. Witnesses at Hearings will not be sworn in. Each Witness will be told that they are required to tell the truth. A Student giving untrue testimony at a Hearing may be subject to violations as outlined in the Student Code of Conduct.
  2. Questions will be reviewed and may be disallowed by the Hearing Officer preliminarily if deemed not relevant.
  3. Failure of a Witness to participate in a Hearing, does not invalidate the Hearing. The inability of the Respondent or Complainant to question a Witness who has provided only a written statement is not a violation of rights under this Regulation when, during the hearing, both the Respondent and the Complainant have the opportunity to hear and respond to written statements read aloud and may offer information to rebut Witness statements and other information presented at the Hearing. During the Hearing, all Witness statements considered by the Hearing Body will be read into the record and the Complainant and Respondent will have an opportunity to respond.
  4. A Student or Witness may choose not to answer any and all questions posed by a Hearing Body.
  5. A Respondent or Complainant may submit a challenge to the impartiality of a Hearing Panelist, in writing with the basis of the challenge, to the Dean of Students or Designee within three (3) Business Days of notification. If a challenge is not received within the allotted three (3) Business Days, the assigned Hearing Panelist will remain as scheduled. Decisions on challenges by the Dean of Students or Designee are final and not subject to appeal.
  6. All Hearings will be conducted in private. Hearing Bodies in training, or other University employees may be permitted to observe a Hearing or provide a hearing-related service (e.g., technologists, security) at the discretion of the Dean of Students or Designee.

I. HEARING DECISIONS

  1. Hearing Bodies (Hearing Officer or Hearing Panel) make decisions on responsibility for each alleged violation as well as determine Sanctions as applicable. The outcome of the Hearing will be communicated in writing, through Correspondence, to the Respondent and Complainant (when appropriate) within a reasonable period of time and will include applicable appeal information.
  2. Each type of Hearing Panel makes a recommendation of “responsible” or “not responsible” for each separate alleged violation and recommends Sanctions to the Dean of Students or Designee.
  3. The Dean of Students or Designee will review the recommendations of the applicable Hearing Body, and will then decide as to the alleged violation(s) in question which may consist of adopting the recommendation of “responsible” or “not responsible,” remanding the matter for rehearing, or reconvening of the same Hearing Body for additional clarification.
  4. The Dean of Students or Designee will review the recommended Sanctions, as applicable, and will then decide which may consist of adopting or modifying the recommended Sanctions of the Hearing Body.
  5. Any differences between the recommendation arising out of the Hearing Body and the Dean of Students or Designee’s decision will be communicated in the outcome with rationale.
  6. The outcome of a Hearing will be communicated in writing, through Correspondence, to the Respondent and the Complainant (if appropriate) within a reasonable period of time and will include information on the appeal process.

BACK TO SECTION | BACK TO TOP

 

Process 7: Resolution Options

Reported cases of alleged misconduct are resolved through either an informal or formal resolution process. Conduct Officers have authority and sole discretion to determine whether to initiate either the informal or formal resolution process.

A. This decision whether to utilize an informal or formal resolution process is primarily based on, but not limited to, the following factors:

  1. If the Respondent admits or otherwise takes responsibility for the alleged prohibited conduct;
  2. If the Respondent agrees to pre-determined Sanctions;
  3. The Respondent’s prior conduct record;
  4. The nature and severity of the alleged prohibited conduct;
  5. The alleged impact and/or harm caused to another person or the community;
  6. Whether the alleged conduct would violate the Student Code of Conduct; and/or
  7. Any other factors that the Conduct Officer finds relevant to the specific allegations.
  8. When a student does not show for an Information Meeting, the Conduct Officer or Hearing Officer may resolve the case in the student's absence.
  9. When a student has selected a Hearing Body as their method of resolution and they do not show, the hearing will continue in their absence and the Hearing Body will render a decision and sanctions, if appropriate. Not showing for a hearing will not be considered in any decision-making processes.

BACK TO SECTION | BACK TO TOP

 

Process 8: Informal – Standard Resolution Process

The Standard Resolution Process refers to when a Student is accused of a violation of the Student Code of Conduct and the case is resolved by the Respondent accepting responsibility for the Allegation(s) and agreeing to the Informal – Standard Resolution Process.

The following steps will be taken in the Informal – Standard Resolution Process:

  1. The Conduct Officer reviews the complaint or incident report and works to resolve the case.
  2. The Conduct Officer conducts a Fact-Finding process if appropriate.
  3. The Conduct Officer determines the Allegation(s) of misconduct.
  4. The Conduct Officer sends a Notice of Alleged Violation letter to the Respondent including a request for an Informational Meeting; a Notice of Alleged Violation may include Supportive Measures if deemed appropriate for the circumstances. Note:Some Supportive Measures have to be pre-approved through the Dean of Students.
  5. During the Informational Meeting, the Conduct Officer will reiterate the Respondent’s Rights, including:
    1. Respondent’s Rights in the Conduct Process
    2. Range of Possible Sanctions
    3. Accommodations for Individuals with Disabilities
    4. Advisors
    5. Recusal / Challenge for Bias
    6. Appeal Process
  6. The Respondent will have the opportunity to review all available information pertaining to the Allegation(s) during the Informational Meeting.
  7. The Respondent will have an opportunity to discuss with the Conduct Officer the validity of the complaint and respond to the allegations of misconduct. 
  8. The Conduct Officer will adjust the alleged violation(s), if warranted, based on the aggregate information and the discussion with the Respondent. Once the Allegation(s) are determined, the Respondent will be provided with an option or multiple options to resolve the case.
  9. The Respondent may be given up to three (3) options from which to choose: 
    1. Option 1:   If the Respondent accepts responsibility for the Allegation(s), the Respondent may choose an Informal Resolution, if offered by the Conduct Officer;
    2. Option 2:  If the Respondent accepts responsibility for the Allegation(s) but does not agree with the Sanctions, the Respondent may choose a Formal Hearing and have the case be heard by a Hearing Body (Hearing Officer or Hearing Panel).  If the Conduct Officer also serves as a Hearing Officer, the Respondent may elect to have them hear the case and determine the sanctions during or after the Informational Meeting.
    3. Option 3:  If the Respondent does not accept responsibility for the Allegation(s), the Respondent may choose a Formal Hearing and have the case be heard by a Hearing Body (Hearing Officer or Hearing Panel).
  10. If Option 1 is selected, the Respondent will sign a Case Resolution Form indicating that they accept responsibility for the Allegation(s) and agree to the Sanctions provided.  At this point, the adjudication is complete, but the case will not be considered resolved until all Sanctions have been completed.
  11. The Hearing Officer will communicate the decision of the Hearing Body to the Respondent and the Complainant (if applicable). A Notice of Outcome letter will be sent and will include notification of appeal options if allowed. The outcome of the adjudication will be final and communicated to the party(ies) within three (3) business days from the date the adjudication is concluded. The Respondent will be informed of any Sanctions, the date by which the requirements must be satisfied (if applicable), and the consequences of failure to satisfy the requirements. The Complainant will only be informed of the sanction and any appropriate outcomes that directly relate to the Complainant (if applicable).

BACK TO SECTION | BACK TO TOP

 

Process 9: Formal Resolution Process

The Formal Resolution Process refers to when a Student is accused of a violation of the Student Code of Conduct and the case is resolved by a Hearing Body, either a Hearing Officer or a Hearing Panel. As part of this resolution, the Student maintains a right of appeal.  The Formal Resolution is an adjudication of the alleged prohibited conduct, considered an educational but disciplinary process, and may result in disciplinary sanctions and a conduct record. Formal Resolutions will be used in cases where suspension or dismissal may be considered. The following steps will be taken in the Formal Resolution Process:

  1. The Conduct Officer reviews the complaint or incident report and works to resolve the case.
  2. The Conduct Officer (or designee(s)) conducts a Fact-Finding process and produces a Fact-finding Report, which is a document indicating that alleged violations of the Student Code of Conduct may have occurred.
  3. The Conduct Officer determines the Allegation(s) of misconduct based on the Fact-finding Review (if applicable).
  4. The Conduct Officer sends a Notice of Alleged Violation letter to the Respondent including a request for an Informational Meeting; a Notice of Alleged Violation may include Supportive Measures if deemed appropriate for the circumstances.
  5. During the Informational Meeting, the Respondent may be given up to four (4) options from which to choose: 
    1. Option 1:   If the Respondent accepts responsibility for the Allegation(s), the Respondent may choose the Informal Resolution, if offered by the Conduct Officer;
    2. Option 2:   If the Respondent accepts responsibility for the Allegation(s) but does not agree with the Sanctions, the Respondent may choose a Formal Hearing and have the case be heard by a Hearing Body (Hearing Officer or Hearing Panel).  If the Conduct Officer is a qualified Hearing Officer, the Respondent may elect to have them hear the case and determine the sanctions.
    3. Option 3:   If the Respondent does not accept responsibility for the Allegation(s), the Respondent may choose a Formal Hearing and have the case be heard by a Hearing Body (Hearing Officer or Hearing Panel).
  6. If Option 2 or 3 is selected, the Respondent will sign a Case Resolution Form indicating that they do not accept responsibility for the Allegation(s) and/or do not agree to the Sanctions provided and requests a Formal Resolution.
  7. A Notice of Hearing letter is sent to the party(ies) providing the hearing date, time, place, Allegations, and other relevant information.
  8. The Hearing will take place as indicated in the Notice of Hearing letter. At the end of the Hearing, the Hearing Panel or Hearing Officer will deliberate and render a decision on the case.
  9. By way of a Notice of Outcome letter, the Hearing Officer will communicate to the Respondent and the Complainant (if applicable) the outcome(s) of the deliberation of the Hearing Body. The Notice of Outcome letter includes an option to appeal the findings. The outcome of the adjudication will be communicated to the party(ies) within five (5) business days from the date the adjudication is concluded. The Respondent will be informed of any Sanctions, the date by which the requirements must be satisfied (if applicable), and the consequences of failure to satisfy the requirements. The Complainant will be informed of the outcomes of the case that directly relates to the Complainant (if applicable).

At this point, the adjudication is complete, but the case will not be considered resolved until all Appeals are exhausted and/or the Sanctions have been completed, if applicable.

BACK TO SECTION | BACK TO TOP

 

Process 10: Determining Sanctions

  1. In determining the severity of sanctions or corrective actions, the following should be considered: the frequency, severity, and/or nature of the offense; history of past conduct; a Respondent’s willingness to accept responsibility; previous institutional response to similar conduct; strength of the evidence; and the well being of the Campus community.
  2. Sanctions and restorative outcomes preserve individual and institutional integrity and, whenever possible and appropriate, help students to learn from their mistakes, repair harms, and regain their standing in the community. In determining Sanction(s), the student’s present demeanor; past conduct record; the nature of the offense; the severity of any damage, disruption, injury, or harm resulting therefrom; character statement; and other factors may be considered.
  3. The Hearing Body that concluded that a policy violation occurred will determine Sanctions and issue a Notice of Outcome, as outlined above.
  4. The Level of the violation aligns with the sanctioning process.

BACK TO SECTION | BACK TO TOP

 

Process 11: Conduct Status

The following are each considered a conduct status, from least severe (Written Warning) to most severe (Dismissal). A student found responsible for violating a policy will be placed on one status. A student may be placed on any status regardless of their previous conduct history, or lack thereof, and which is the most appropriate status in relation to the policy found responsible for violating.

Being found responsible for a subsequent violation may result in being placed on a more severe status. A Conduct Status may be appealed in accordance with the Appeal process outlined in the Student Conduct Process section.

  1. Written Warning: Written warnings are issued to warn students that further misconduct may result in more severe conduct status or higher-level educational sanctions. Since a student’s conduct history is cumulative, a student who is on a Written Warning status and allegedly violates the Student Code of Conduct may have the violation handled as if it were a higher-level than listed in the Student Code of Conduct (i.e. a second Level 1 Alcoholic Beverages violation may be handled like a Level 2 case). Written Warnings are in place for an indefinite amount of time. (Level 1)
  2. Conduct Probation: Conduct probation may be issued for any violation of college Conduct probation is for a specified period of time. Any violation that occurs during this probationary period will result in a more severe sanction up to and including separation from the college. (Level 2 or Level 3)
  3. Suspension: Suspension indicates a separation of a student from the College for a specified time, after which the student may apply for readmission to the College. The effective start and end date of the suspension is determined by the conduct body. The student will be eligible to apply for readmission and be re-enrolled after the end date. Applications for readmission are not guaranteed. If a suspension is put in place immediately, the student is typically given 24 hours to remove themselves and their belongings from campus housing, unless the Dean of Students or Designee deems that the student’s presence on campus during that time would be detrimental to the student or campus community. The student is expected to take care of financial and academic matters as well as personal belongings during that time. While on suspension, a student is considered persona non grata and may not be on Louisburg College property or attend events sponsored by the College. A student not adhering to this persona non grata policy will face legal implications, including arrest. The student is considered persona non grata until he/she re-enrolls in the College. (See the Trespass (persona non grata) (Level 3)
  4. Deferred Suspension: A suspension may also be deferred until a later date, typically the day after the last day of the current semester. The conduct body may determine that the student’s conduct was severe enough to warrant a separation from the college, but there are mitigating circumstances to allow the student to continue being enrolled for the current semester. A student on Deferred Suspension may attend classes, activities, and events on campus (unless additional sanctions limiting participation are assigned by the conduct body). If a student is found responsible for violating College policy while on Deferred Suspension, he/she will be immediately suspended (or dismissed, if decided by the conduct body) from the College.
  5. Dismissal: Dismissal is the permanent separation of the student from the College and its premises. It is the most severe status that the college imposes. An dismissal is effective immediately upon communication to the student. At the time of dismissal, the student is given up to 24 hours to remove themselves and their belongings from campus housing, as deemed appropriate by the Dean of Students or Designee. The student(s) is expected to take care of financial and academic matters as well as personal belongings during that time. A dismissed student is considered persona non grata and no longer allowed to be on Louisburg College property or attend events sponsored by the College. A student not adhering to this persona non grata policy will face legal implications, including arrest. (See the Trespass (persona non grata)) (Level 3)

Suspension/Dismissal at Louisburg College: There are multiple ways a student could be separated from Louisburg College. If any of the following apply, a suspension or dismissal could occur:

  1. Being found responsible for a Level 4 violation of any kind;
  2. Being found responsible for multiple violations in one incident or over the course of several incidents;
  3. Being found responsible for a second controlled substances violation; and/or,
  4. Failure to comply with an educational sanction by the due

BACK TO SECTION | BACK TO TOP

Process 12: Educational Sanctions

The following are possible sanctions that correspond to the four levels of student conduct violations at Louisburg College.

A. AOD Seminar: This sanction may be imposed on any student in violation of or involving use or possession of a controlled substance or alcohol. This series of workshops is aimed at educating students on the effects of drugs and alcohol on the human body. (Level 2 or Level 3)

B.  Counseling Referral: A counseling assessment may be required in an effort to help the student address issues he/she may be facing. The student may utilize counseling services available at Louisburg College or, at the student’s own expense, through other licensed mental health care professionals. Proper release paperwork must be signed by the student to allow the Office of Student Life to verify the assessment has taken place. The counselor may recommend further sessions with the student and it is the choice of the student whether they continue with those services. (Level 1 or Level 2 or Level 3)

C. Educational Program: Participation or completion of a project, class, or other activity to foster student development as well as awareness or knowledge relevant to the nature of the behavior, including research papers, personal reflections, workshops, organizing events, designing community education, or preparing an action plan. The Hearing Officer may require the student to attend, present, and/or participate in a program related to the misconduct. It may also be a requirement to sponsor or assist with a program for others on campus to aid them in learning about a specific topic or issue related to the misconduct. Examples of educational programs include, but are not limited to:

  1. Attending an Alcohol Screening and Intervention;
  2. Attending a workshop with a focus on responsible decision-making, fire safety, and/or bystander intervention, among other items;
  3. Completing an online module or workshop;
  4. Completing an alcohol and/or drug assessment;
  5. Writing a research paper, reflection paper, and/or doing a presentation on the impact of their behavior and/or strategies they may adopt that support behavioral modification; and
  6. Conducting an interview and presenting on learning that took place related to the violation committed.

D. Loss of Privileges: A student may forfeit certain privileges for a specified amount of time due to a failure to properly utilize those privileges. Examples of privileges include but are not limited to: housing, visitation; parking; participating in campus activities, intramurals, athletic events; and utilizing campus facilities. (Level 2 or Level 3)

E. Mentorship: A Student may be required to meet with one or more members of the community for coaching, mentoring, or support for reassurance to the community that the Student is complying with sanctions and College policies.

F. Referrals: Attendance at, and completion of any interventions or assessments to which a student is referred.  Referrals are to offices, departments, programs, and/or agencies that are not part of the Office of the Dean of Students.

G. Restitution: The student is required to make payments to the College or other persons, groups, or organizations for damages incurred as a result of an act of prohibited conduct. Any restitution assessed to student accounts must be paid in full prior to the release of grades or transcripts. Unpaid restitution is subject to collections as allowed by law. Students should note that financial aid cannot be used to pay restitution assessed due to a student conduct action. (Level 1 or Level 2 or Level 3)

H. Restorative Justice: A restorative justice experience will focus on restoring to the victim what was taken and/or repairing harm imposed on a community. The victim could be an entire community or specific students, staff or faculty. Examples of restorative justice include restorative justice circle (discussion between the student and victims), community service related to nature of the incident (up to 40 hours), community commitment, presenting a program related to the nature of the incident, establishing a mentoring relationship with a faculty or staff member, or shadowing staff/faculty during specified activities. (Level 1 or Level 2 or Level 3)

I. Written Reflection: This sanction may be imposed on a student with an expectation that the student will take time to reflect on their choices and the consequences associated with those choices through written reflection. (Level 1 or Level 2 or Level 3)

BACK TO SECTION | BACK TO TOP

Process 13: Non-Status Outcomes

In conjunction with any educational or status sanction(s), a student found to have been in violation of the Student Code of Conduct may be assigned non-status sanction(s). These include, but are not limited to:

  1. Behavioral Notice: A written notice to inform a student the reported behavior does not align with College behavioral expectations. Any future incident(s) may result in the initiation of a conduct process.
  2. Conduct Fee: Each student who is found responsible for violating an alcohol and illegal substances policy will be assessed a conduct fee in the amount of $50. It is important to understand that this fee is viewed as a part of the overall sanction and failure to pay the fee will be viewed as a Failure to Comply with Educational Sanction. This fee is to offset administrative costs associated with the student conduct process. Fees assessed to student accounts must be paid in full prior to the release of grades or Unpaid fees are subject to collections as allowed by law. Students should note that financial aid cannot be used to pay fees assessed due to student conduct action. The Conduct Fee is not grounds for appeal.
  3. No-Contact Order: A student is directed to not have contact with a specified person(s) or Student Group(s). This includes, but is not limited to, comments, words, or gestures in person, through postal mail, email, social networking sites, phone, or by having others (e.g. friends, acquaintances, family members) act on their behalf.
  4. Notification: In the event a student is found responsible for violating a policy, the following people could be notified: Parents/Guardians (dependent students only), Academic Advisor, Community Hall Director (residential students only), and other need-to-know Louisburg College faculty and staff. Notification is not considered a sanction and is not grounds for appeal as outlined in the Student Conduct Process.
  5. Loss of Privilege: A student is prohibited from accessing privileges generally afforded to Students, including but not limited to, attending or participating in University-sponsored activities/events, purchasing parking permits, accessing library resources, and/or the ability to have guests in any College housing facility.
  6. Restriction(s): A student may be restricted from entering one or more College buildings/facilities including, but not limited to, dining facilities and academic buildings. Other areas on campus may be restricted if deemed appropriate.

BACK TO SECTION | BACK TO TOP

Process 14: Levels of Violations and Sanctions

The levels of violations and sanctions listed below are not designed to be all-inclusive. Conduct and Hearing Officers will use the levels of violations and sanctions as guidelines only.

Level 1 Violations and Sanctions

A. Level 1 Violations are those which primarily affect an individual or, if others are involved, are unintentional and non-malicious. Such violations are most likely to be addressed in ways not formally connected with the Student Conduct process. Mediation, counseling referrals, restitution with no disciplinary action, and/or educational conversations with a Conduct Officer that do not affect a student’s disciplinary status are some of the actions most likely to be employed.  It is also possible that Level 1 Violations are those that would be considered relatively minor violations of the Student Code of Conduct, particularly if they are actions that have some impact on the community and the individual but have not caused serious harm or been detrimental to the community in significant ways. Under some circumstances, the more informal actions described above may be appropriate, but that decision is at the discretion of the Dean of Students. Likely sanctions are described as Level 1 Sanctions(see below).  Level 1 Violations may include, but are not limited to, the following sanctions:

  1. Unintentional false fire alarm
  2. Posting policy violation
  3. Solicitation policy violation
  4. Quiet hours violation
  5. Damage to College property (relatively minor and unintentional)
  6. Damage to another person’s personal property (relatively minor and unintentional)
  7. Drinking underage

B. Level 1 Sanctions resulting from Level 1 Violations tend to be relatively minor in nature, with the primary concern being for the individual. The goals of these sanctions are mostly to educate the student regarding the inappropriateness of their behavior, resolve issues that may have resulted in problematic behavior, and restore ties to other members of the community. Generally, Level 1 sanctions include:

    1. Letters of warning/disciplinary reprimand
    2. Educational sanction
    3. Restitution
    4. Fines
    5. Letters of apology
    6. Mediation
    7. Community Service (relatively small number of hours able to be complete in a month)

Level 2 Violations and Sanctions

a. Level 2 Violations include repeated or more serious instances of Level 1 Violations. In addition,these violations tend to have a greater impact on the community as well as broader implications for the individual, resulting in a more significant violation of the Student Code of Conduct. Likely sanctions are described as Level 2 Sanctions (see below).  Level 2 Violations may include, but are not limited to, the following kinds of violations:

    1. Repeated or more serious instances of Level 1 Violations
    2. Failure to comply with campus officials
    3. Disorderly or disruptive conduct
    4. Public intoxication/disruptive behavior
    5. Theft of College property (relatively minor)
    6. Marijuana possession (personal use)
    7. Marijuana use
    8. Possession of drug paraphernalia
    9. Giving ID card to another student or to a non-student
    10. Theft of College property or another person’s property – minor
    11. Disrupting a class, event, or activity
    12. Illegal file sharing
    13. Illegal entry
    14. Preventing College personnel from doing their jobs

b. Level 2 Sanctions include any of the sanctions described in Level 1 Sanctions. In addition to concerns for the student involved, these sanctions begin to weigh more heavily on the impact of the student’s behavior on the Campus Community. The focus of the conduct system becomes one of concern for the continued membership of the student in the community. Sanctions imposed seek to correct the behavior and prevent further violations. While Level 1 Sanctions may be utilized at this level, additionally Level 2 Violationsmay include the following:

    1. All Level 1 Sanctions may be considered
    2. Disciplinary probation
    3. Educational sanctions
    4. Community Service (a significant number of hours)
    5. Restitution
    6. Mediation
    7. Fines
    8. Restrictions
    9. Residential Relocation
    10. Counseling assessment
    11. Letters of apology
    12. Behavioral Agreement

C. Level 3 Violations and Sanctions

a. Level 3 Violations are more serious violations of the Student Code of Conduct. They include repeated and/or more serious instances of actions described as Level 2 Violations. In addition, these violations are more intentional, malicious, and/or have a greater likelihood of causing harm. These cases will be referred to the Dean of Students or their Designee. Likely sanctions are described as Level 3 Sanctions(see below).  Behavior that would be considered Level 3 Violations would include, but are not limited to:

    1. Repeated or more serious instances of Level 1 and/or Level 2 Violations
    2. Fighting/Physical Abuse
    3. Verbally abusing another person
    4. Harassing another person (calls, emails, in-person confrontations)
    5. Lewd behavior
    6. Tampering with fire equipment
    7. Damage to Campus property
    8. Damage to another person’s personal property
    9. Providing alcohol to underage students
    10. Hosting parties of any size with underage drinking
    11. Drinking/using drugs requiring medical intervention
    12. Possessing/displaying a weapon
    13. Pulling a fire alarm falsely
    14. Possession of narcotic/prescription drugs
    15. Theft of Campus property – major
    16. Theft of another person’s property – major
    17. Belligerent/abusive behavior
    18. Forging a College employee’s signature
    19. Embezzling funds

b. Level 3 Sanctions address violations that are of an elevated concern regarding the individual and may signify behaviors considered to pose a threat to the Campus Community and/or the individual. The focus of the conduct system is to attempt to balance the education of the student with the protection of the Louisburg College Community. While many of the sanctions described in Level 2 may apply, Level 3 Sanctions may include the following:

    1. All Level 1 and Level 2 Sanctions may be considered
    2. Disciplinary Probation
    3. Residential Relocation
    4. Educational sanctions
    5. Community service (a significant number of hours)
    6. Restitution
    7. Counseling referral
    8. Restrictions (residential, visitation, buildings, individuals, etc.)
    9. Behavioral Agreements

D. Level 4 Violations and Sanctions

a. Level 4 Violations are actions that would be considered the most major violations of the Student Code of Conduct. These include repeated and/or more serious instances of actions described as Level 3 Violations, but also are individual actions that are particularly egregious and are of most concern for the Campus Community. Level 4 Violations will always be heard by the Dean of Students or their Designee. Likely sanctions are described as Level 4 Sanctions (see below).  Behaviors that would be considered Level 4 Violations include, but are not limited to:

    1. Repeated or more serious instances of Level 1, Level 2, and/or Level 3 Violations
    2. Sexual harassment of any kind
    3. Drugging another person’s drink
    4. Hitting or causing injury to another person with no physical provocation
    5. Hazing
    6. Threatening others with a weapon
    7. Using a weapon
    8. Felony level possession of drugs
    9. Selling marijuana/drugs
    10. Selling of narcotic/prescription drugs
    11. Setting/causing fire
    12. Bias incident
    13. Hate crime

b. Level 4 Sanctions address violations whose primary focus becomes one of concern for the safety and quality of life of the Campus Community rather than the individual. It is likely that this means an individual is no longer able to continue as a member of the Louisburg College Community. While some sanctions described in Level 2 and Level 3 may be imposed, the following Level 4 Sanctions are likely to result:

    1. Suspension from Louisburg College for a specified period of time with a likelihood of conditions upon return. A re-entry meeting is required
    2. A trespass notice from all Louisburg College property and events
    3. Dismissal from Louisburg College

BACK TO SECTION | BACK TO TOP

Process 15: Standard Sanctions

Standard Sanctions are a prescribed set of sanctions for common violations of the Student Code of Conduct.  A Hearing Panel or Hearing Officer can modify Standard Sanctions if appropriate for the situation.  Below are current Standard Sanctions.

A. Alcohol Violations (under 21 years old)

  • Level 1: Alcohol and Other Drugs Program; $50 Conduct Fee, Notification, and Disciplinary Probation for 6 months.
  • Level 2: Intensive Alcohol Education with Assistant Dean, $100 Conduct Fee, Notification, and Disciplinary Probation for 12 months.
  • Level 3 – Level 4: Suspension.

B. Controlled Substances

  • Level 2: Drug Education Program, $50 Conduct Fee, Notification, Disciplinary Probation for 12 months.
  • Level 3 – Level 4: Suspension

C. Driving Under the Influence of Alcohol and/or Drugs

  • Level 3: Intensive Alcohol Education with Assistant Dean, $100 Conduct Fee, Notification, and Disciplinary Probation for 12 months.
  • Level 4: Suspension

D. Distribution/Intent to Distribute

  • Level 2: $50 Conduct Fee, Disciplinary Probation for 6 months.
  • Level 3: $100 Conduct Fee, Disciplinary Probation for 12 months.
  • Level 4: Suspension

BACK TO SECTION | BACK TO TOP

Process 16: Appeal Process

Both the complainant and the respondent have the right to appeal any decision made by the conduct body. In order for an appeal to be considered, it must first meet one of the following criteria:

  1. Information is now available that was not available at the time of the initial decision.
  2. A procedural error occurred during the student conduct process.

Dissatisfaction with the outcome of the conference is not acceptable as the basis for an appeal.

Appeals:

A. Must be in writing and submitted via the respondent’s campus email account to the Dean of Students.

  1. Students must file the written appeal within three (3) business days from the date of the decision (i.e. the decision was delivered on Thursday, the appeal must be received no later than the following Tuesday, assuming a normal business week).
  2. Appeals must state the criteria used for the basis of the appeal and provide relevant information/documentation to support the appeal.

For appeals of decisions made as a result of an administrative conference:

  1. The Dean of Students or Designee shall review the written appeal to determine if it meets one of the stated criteria for an appeal.
  2. If the appeal is not based on one of the above criteria, the Dean of Students or Designee shall notify the student of such and deny the appeal.
  3. If the appeal meets criteria, the Dean of Students or Designee will deliver a decision within two (2) business days in writing via email to the student.

For appeals of decisions made as a result of a College Conduct Board conference or decisions that resulted in suspension or dismissal:

  1. The Dean of Students or Designee shall review the written appeal to determine if it meets one of the stated criteria for an appeal.
  2. If the appeal is not based on one of the above criteria, the Dean of Students or Designee shall notify the student of such and deny the appeal.
  3. If the appeal meets criteria, the Dean of Students or Designee have the option to convene the College Review Board.
    • The members of the College Review Board can include the following:
      • One representative from the faculty appointed by the Vice President for Academic Life
      • The Registrar
      • One staff member appointed by the President
    • The College Review board could elect to have a representative from the Office of Student Life present to present findings from the conduct body.
    • The Dean of Students shall serve as a non-voting chair of the Committee.
    • Three committee members are required for a quorum for all meetings.
  1. The College Review Board shall meet within three (3) business days to consider and decide on the appeal.
  2. The College Review Board shall consider all documentation and information from all applicable sources in reaching their decision.
  3. The College Review Board will not rehear the case, but will use available information to determine if the appeal has merit.
  4. A decision to grant an appeal shall be on the basis of a consensus.
  5. Upon reaching a decision, the Dean of Students shall within two (2) business days notify the student and applicable offices of the decision via email.
  6. The decision of the College Review Board is final in all cases.

BACK TO SECTION | BACK TO TOP

Process 17: Holds on Student Records

Pursuant to guidelines established by the College, the Dean of Students, or a Designee, has the ability to place a hold on the record of a student. A registration hold prevents a student from registering for courses, adding/removing courses, dropping courses, and withdrawing. A document hold prevents a student from obtaining an official transcript from the College and also prohibits a student from receiving a transient letter or other letters of good standing from the College. A graduation hold prevents a student from graduating or otherwise receiving the conferral of a degree from the University.

A. A registration hold may be placed on a student’s record at any time following the initiation of the Conduct Process and for any of the following reasons:

    1. Issuance of an interim suspension;
    2. Failure to attend a scheduled appointment with the Dean of Students;
    3. Failure to respond to correspondences from the Dean of Students;
    4. Failure to complete sanctions;
    5. A sanction of suspension is issued following the completion of the Conduct Process;
    6. A sanction of dismissal is issued following the completion of the Conduct Process; and/or
    7. For other reasons determined by the Dean of Student or a designee, to be in the best interests of the Louisburg College community.

B. A document hold may be placed on a student’s record at any time following the initiation of the Conduct Process when a registration hold has been placed on a student’s record AND one of the following reasons exists:

    1. Issuance of an interim suspension;
    2. The alleged conduct violation(s) involve circumstances that call into question the veracity of a student’s academic standing at the College; and/or
    3. For other reasons determined by the Dean of Students or Designee, to be in the best interests of the Louisburg College community.

C. A graduation hold may be placed on a student’s record at any time following the initiation of the Conduct Process when a registration hold has been placed on a student’s record AND one of the following reasons exists:

    1. Issuance of an interim suspension;
    2. A sanction of suspension is issued following the completion of the Conduct Process;
    3. A sanction of dismissal is issued following the completion of the Conduct Process;
    4. The alleged conduct regulation violation(s) involve circumstances that call into question the veracity of a student’s academic standing at the College; and/or
    5. The alleged conduct regulation violation(s) involve circumstances that may result in the dismissal of the student.

D. Hold Removal:  Any hold placed upon a student’s record in accordance with these procedures will not be removed until the circumstances which necessitated the hold have been resolved as determined by the Dean of Students or Designee.

BACK TO SECTION | BACK TO TOP

Process 18: Conduct Records

Student conduct records will be maintained in the Office of Dean of Students for five years after the Student graduates from the College or five years after one stops matriculating. Records must be maintained for longer periods of time or permanently if the Student was separated or blocked from enrollment, was found responsible for a significant violation of the Student Code of Conduct, has a hold, or in situations that may result in future litigation.

A. CONFIDENTIALITY

  1. Student conduct records are maintained by the Office of the Dean of Students in compliance with the FERPA, Clery Act, College regulations. Student conduct records are maintained separate and apart from all other student records.
  2. Except as provided in the Student Code of Conduct, the College shall not communicate a student’s conduct record to any person or agency without the prior written consent of the student, except as required by law. Student conduct records may be made available to Louisburg College employees with a legitimate educational interest.
  3. Upon receipt of a request for student conduct records with a signed release by the student, the Office of the Dean of Students may respond to the request and disclose a student’s conduct history to professional/graduate schools, employers, or others. 

BACK TO SECTION | BACK TO TOP

Process 19: Student Notification

Each Fall Semester, all students are provided access to the Student Code of Conduct and notified of their responsibilities under the Student Code of Conduct.

BACK TO SECTION | BACK TO TOP